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Letter Writer Toolbox

WVU Pre-Health Committee Letter: Individual letter requests

Individual letters of recommendation are collected using the MountaineerTRAK system. Applicants make requests for confidential individual letters of recommendation to be submitted to MountaineerTRAK. Letter writers are automatically sent an email with information on how to login and complete the letter request. Applicants can view when letters have been submitted, but they cannot view the letter itself. Once all individual letters have been received, students submit the full packet of letters to the Pre-Health Committee through MountaineerTRAK for inclusion in their committee letter packet. The Pre-Health Committee submits these individual letters of recommendation as part of the committee letter on behalf of the student to the appropriate application service managing their graduate health professional school application (e.g. AMCAS, AADSAS, AACOMAS, etc.). 

Deadline to submit individual letters: May 31st

Tips for writing a letter of evaluation

  • Typically, admissions committees require the letter be dated, signed, and on official letterhead.
  • Since the letter is sent on to all the schools the student applies to, we suggest addressing letters more generally to admissions committees (e.g. “To admissions committees at Schools of Medicine,…” )
  • Faint praise can be harmful to the applicant. Therefore, if you are not comfortable writing the letter, respectfully decline.
  • Please be certain to spell the student's name correctly and provide the student's full name within the first paragraph of the letter. Use the appropriate gender pronoun throughout the letter for the student.
  • Please note for which health professional school (e.g. medical, dental, optometry, etc.) that the student is applying and make sure you have indicated it correctly within the letter.
  • Check out the document below for guidance on writing letters. The document is written specifically for medical students. However, the same general principles can be applied to all health professions.


Please direct any additional questions to the Pre-Health Office,

Advisors Toolkit

If you are an academic advisor to a student interested in pursuing a healthcare profession, this toolkit is here to assist you in answering questions and getting them on the right track.

View Toolkit

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